Link numbers by QR or plug in the WhatsApp Cloud API, then reply, run template campaigns, and track spend for every company you manage — with no per-seat fees and no BSP in the middle.
Everything in one place
Inbox, broadcasts, templates, and billing insight share one login, one data model, and one permission system.
Scan once, and every chat on that number lands in a shared, searchable inbox your whole team can work.
Connect a verified WhatsApp Business number for high-volume, policy-safe messaging next to your QR lines.
Create, preview, and track approval of message templates without leaving the dashboard.
Upload a CSV, map columns to template variables, and launch only when validation passes.
See exactly what Meta is charging you — by category, by day, by template — before the invoice does.
Each client company is walled off server-side. Staff only ever see the companies they're assigned to.
Two ways to connect
Most tools make you choose. waha-waba runs QR-linked numbers and Cloud API numbers in the same workspace, per company.
Link any WhatsApp number in seconds by scanning a QR code. Best for 1:1 conversations your team already has.
Bring a WhatsApp Business Account for approved templates, broadcasts, and volume Meta officially supports.
How it works
No sales call, no BSP onboarding queue. If you can scan a QR code, you can go live today.
Create a workspace for each client and assign staff. Accounts are invite-only — nobody self-registers into your data.
companyadminvendorScan a QR code to link a team number, or share your APP_ID and one webhook URL to connect a Cloud API number.
QRAPP_IDverify_tokenWork every conversation from the shared inbox, launch template campaigns from a CSV, and watch spend by category.
Team InboxCampaignsPricingBuilt to stay online
Getting a number banned costs a client relationship. Every line ships with sending limits and audit-friendly delivery tracking by default.
Messages, contacts, and media live in your own backend. Nothing is resold, mined, or shared.
Inbound events are HMAC-verified against the raw payload before a single row is written.
Token-bucket pacing, daily caps, and a circuit breaker are enforced per line — not left to good intentions.
Pending, sent, delivered, read, failed — statuses only move forward, and failures are never hidden.
Compare
Hosted inboxes are polished but rent you your own data. Raw gateways are free but ship no UI. waha-waba sits in between.
| Capability | waha-waba | Hosted BSP inbox | DIY gateway |
|---|---|---|---|
| Shared team inbox UI | Yes | Yes | No |
| Link existing numbers by QR | Yes | No | Yes |
| Official Cloud API + templates | Yes | Yes | Partial |
| Many client companies, isolated | Yes | Partial | No |
| Role-based staff access | Yes | Yes | No |
| Data stays on your servers | Yes | No | Yes |
| Platform / per-seat fees | None | Monthly plan | None |
| Markup on Meta message fees | None | Varies | n/a |
Hosted BSP inbox: typical of tools like WATI, Interakt, or AiSensy. DIY gateway: running WAHA, Evolution API, or Baileys directly. Plans and features vary by vendor — check current pricing before deciding.
FAQ
QR-linked lines use WhatsApp's multi-device protocol, which is not an official business API. It works well for normal 1:1 conversations, but aggressive bulk messaging can get a number restricted. Use the built-in limits for QR lines, and send broadcasts through the Cloud API.
No. You can go live with QR-linked numbers alone. Add a Cloud API number later when you need approved templates and campaigns.
There are no per-seat or platform fees — you run it on your own infrastructure. Cloud API conversations are billed by Meta directly at their published rates, and the Price Analysis screen shows exactly what you're spending.
In your own backend. Messages, contacts, and media never pass through a third-party inbox provider, and old messages are pruned on a 180-day retention window.
Yes — that's the core use case. Each company is an isolated workspace with its own lines, templates, and campaigns. Staff only see the companies they're assigned to.
Accounts are invite-only. A super admin or company admin creates the login and assigns a role; there is no public sign-up.
Sign in with the account your admin created, link your first number, and start replying in minutes.